Guidance for valuation of shares for tax reporting and changes to the tax treatment of employee share plans
- new guidance on the valuation of shares for tax reporting; and
- proposed changes to the tax treatment of employee share plans.
Valuation of shares for tax reporting
From 1 April, employers have been able to elect to apply withholding on income under an employee share plan. Under the new rules, employers must report the taxable value of benefits that employees receive under employee share plans. To support this reporting obligation, the IRD recently released a Commissioner’s Statement (CS17/01) which provides guidance to employers in calculating the value of share benefits.
Why is the guidance necessary?
The Statement recognises that although the new reporting rules oblige employers to disclose the ‘value of the share benefit’ received under a share plan, tax legislation does not provide the tools for calculating this value. The guidance aims to give employers safe harbour valuation methods which will be accepted by the IRD. The Statement also provides guidance with regard to the information a company should retain to support a valuation.
Do employers have to follow the IRD’s guidance?
Employers can use other valuation calculations so long as the method used determines the value of the share benefit based on the market value of the shares on the acquisition date. If the employer chooses an alternative valuation method, it must retain all supporting documentation in case the Commissioner queries the valuation.
What share plans are covered by the Statement?
Although the Statement refers to Share Purchase Agreements, this is broadly defined to include any plan which involves the acquisition of shares in a company at less than market value by an employee. The share plan may involve the immediate transfer of shares, the granting of share options or deferred share schemes where shares vest or are transferred at a later date.
What does the guidance say?
The Statement sets out several different valuation methods linked to the type of shares to be delivered under a share plan (listed shares, unlisted shares or shares in an unlisted start-up company). Interestingly, the Statement accepts that absolute accuracy is not expected in all cases, acknowledging that this may be affected by the available data, but requires that a reasonable process must be followed. The employer is required to keep the documentation used to make the valuation.
What are the valuation methods for listed shares?
For shares in a listed company, the valuation options are:
- volume weighted average price (VWAP) over the last five trading days (including the acquisition date) for the listed share. The VWAP for a share is calculated by adding up the dollars traded for every transaction relating to that share (price multiplied by number of shares traded) and then dividing by the total shares traded for the day; or
- the Closing Price of listed shares on the acquisition date; or
- if the shares are sold on the acquisition date, the actual proceeds of sale.
For shares in an offshore company, the value should be converted to NZD using the closing exchange rate on the acquisition date.
The guidance applies to any shares acquired by employees from 1 April 2017.
It is unusual for a tax authority to provide this type of specific valuation guidance. In our experience, in most jurisdictions there is no specific method provided and any valuation is permitted so long as it is it reflects the fair market value of shares on the relevant date. The NZ IRD seems to be tying up what it sees as loose ends – having imposed a reporting obligation on employers, it is providing certainty as to how the to fulfil this obligation. There is also flexibility as companies which already use a different form of valuation will not be required to adopt the options in the Statement.
The Bill is a wide ranging piece of legislation which seeks to modernise and simplify aspects of the NZ tax system. For share plans, the stated aim of the Bill is to achieve neutral tax treatment of employee share plan benefits. This reflects the IRD’s concern that some share plans have been structured with the intention of giving employees tax-free remuneration. Under the new rules, the tax position of both the employer and the employee is intended to be the same whether remuneration is paid in cash or shares, so that there is no tax advantage to the employee receiving shares rather than cash salary.
Under the current rules, share plan income is taxed when shares are acquired, on the positive difference between the value of the shares and the amount paid by the employee. The tax is due in the year the shares are acquired. The IRD is concerned that some plans are structured in such a way as to artificially reduce the value of the shares on acquisition, resulting in a lower taxable benefit. The new rules aim to treat all share plans equally by deferring the moment of tax.
The Bill provides that the taxable amount of the benefit will be the difference between the market value of the shares at the “share scheme taxing date” less any amount paid by the employee. If the amount paid is more than the value of the shares, the difference is deductible to the employee. Under the new rules, an employee will be subject to tax on the “share scheme taxing date”. This is the date when:
- there is no real risk that the beneficial ownership will change, or that the shares will be required to be transferred or cancelled;
- the employee is not compensated for a fall in share value; and
- there is no real risk that there will be a change in the terms of the shares affecting their value.
This means that employees will be taxable on the value of their shares when they have done everything they need to hold them like any other shareholder (for example, there is no risk of forfeiture if the employee leaves the company or the employee is not protected from incurring a loss if there is any drop in share price).
Is there anything else?
The Bill also proposes:
- employers will be entitled to a corporate tax deduction of the amount that is taxable to the employee (being the difference between the market value of the shares and the price paid for them);
- simplified rules for tax advantaged share plans (called ‘widely offered’ or ‘exempt’ share plans). The rules propose an increase in the value of shares that can be issued to employees from NZD2,340 over a three year period to NZD5,000 a year and removal of the deemed tax deduction now available for employers (with effect from 6 April 2017).
Under the Bill, grandfathering rules apply so that the Bill will not apply to shares granted or acquired before 12 May 2016 or, generally, within six months of the enactment of the Bill where the taxing point under the new rules would arise before 1 April 2022, provided that the shares were not granted with a purpose of avoiding the application of the Bill.
The Bill is in the select committee stage and is open to submissions from the public until 5 July 2017. It is likely that the Bill will not come into effect until 2018.
The change to the taxation of share plans is part of an overall strategy by the NZ Revenue to simplify and modernise its tax system – and to raise more tax by removing any tax advantages currently available to some complex share plans. This will impact companies with existing share plans operating in NZ and proposals for new plans where the plan structure is tax driven.For international companies with employees in NZ, this change will affect when tax is due and, for some plans, may increase the amount of tax employees are required to pay. The changes have been under discussion for over a year so are not unexpected, but employers may want to consider discussing the impact on affected employees and reviewing whether, given the transitioning rules, it would be appropriate to make grants in advance of the new legislation taking effect.